Hunting for venues is definitely difficult, especially if you have many requirements. However, there is something worse – and that is finding a venue on a tight schedule because the venue you first hired did not meet your needs. Here are the mistakes you need to avoid to prevent that kind of mishap:
- Not making a checklist – the aesthetic of the venue is usually what drives us to select it or not in the end. This is all fine if you are looking for birthday venues, which tend to have all the necessities for birthday parties. However, if you are planning host a gala, an exhibition or some other elaborate function, it makes sense to actually a checklist of what you will need from the venue. For example, if the function is related to technology, you should normally expect the venue to be able to provide you with WiFi facilities and good AV facilities. Failing to make a memo of what you need the venue to have can end up with you forgetting – and running about the day before in an attempt to make up for it! Be prepared right from the start.
- Not paying attention to capacity – the venue capacity is a point you need to definitely check before you decide to hire any venue. Even if you realize the venue capacity is wrong in time, there will still be losses, so it is definitely better to get the size right when you hire the venue. Remember that it is not always about booking a venue that is too small for your needs (and having the guests feeling cramped and packed in) – booking a venue that is too spacious is also problematic!
- Not paying a visit to the party venues Adelaide – usually, most people deign to pay a visit to the venue they will be hiring, but there are certain people who prefer not to (or forget to). Do not be that person. No matter what pictures, videos or information you find on the website or the venue employees tell you about, you should personally pay a visit to the venue and see for yourself if the facilities and aesthetics described are present or not. There is nothing more disappointing than finding on the day of the function that you have paid for something less than expected.
- Not getting quotes for every expense – this is a more common mistake that people tend to be guilty of. When billing expenses for hiring the venue, make sure that the employees are itemizing every single expense: this way you can be sure of exactly what you have paid for. Otherwise, you might end up with more services than required, or worse, without the services you were actually expecting.